Formal Opening Plenary and Seating Arrangements
Seating arrangements for the Plenary meetings are based on the number of participating Member States, the size of their registered and accredited delegations and the capacity of the Assembly Hall. Some additional seats are available to Members States Delegates in the Galleries located on the fifth floor of the Conference Centre. International Organizations’ observers and other participants are also invited to view the opening proceedings in Conference Room 3 which is fully interactive with the Assembly Hall and monitored by the Chairperson of the Meeting. The foyer area outside Conference Room 3 can also be used to view the opening proceedings. The following link can be used to connect to the live webcast of the Plenaries:
http://www.icao.int/a39webcast
Executive Committee, Technical and Legal Commissions
Two seats will be allotted to each Member State delegation who would have confirmed their attendance the day
before the meeting (one at the table and one behind). Please note that there are not enough seats to accommodate all Observer delegations due to the limited capacity of the rooms. Therefore, a maximum of one seat per Observer delegation may be allotted on a first-come, first-served basis. For Webcasting availability, please refer to the ICAO Livecast schedule here:
http://www.icao.int/a39webcast
Economic and Administrative Commissions
One seat at table is be allotted to each Member State delegation. Please note that there are not enough seats to accommodate all Observer delegations due to the limited capacity of the rooms. Therefore, a maximum of one seat per Observer delegation may be allotted on a first-come, first-served basis. For Webcasting availability, please refer to the ICAO Livecast schedule here:
http://www.icao.int/a39webcast
Documentation and personal items left in Conference Rooms
Please note that seat allocations are subject to daily adjustments. Delegates are kindly requested not to leave any documentation behind in the Conference Rooms. Special bins have been placed in the back of each room for this purpose. In addition, Delegates are also requested not to leave any suitcases or personal belongings in the Conference Rooms or with the attendants,
for security reasons, as ICAO will not be held responsible for any loss of such items. Unattended belongings will be reported to the Security desk in the main lobby.
